Instructions: Read the email carefully then answer the questions below.

Dear James,

I hope this message finds you well. I wanted to touch base regarding the upcoming meeting we discussed last week. We had agreed to meet sometime next week to go over the project updates, but I realized that I have some schedule conflicts. I will be out of the office for a couple of days, attending a conference, so I wanted to check if we could reschedule the meeting for later in the week.

I’m available on Thursday afternoon or Friday morning, but please let me know what time would work best for you. If these times are not convenient, I am happy to find an alternative that fits your schedule.

Looking forward to our meeting and catching up on the project!

Best regards,
Sarah

 

Questions:

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1. Why does Sarah need to reschedule the meeting?

A) She has a scheduling conflict
B) She is on vacation
C) She has a doctor’s appointment
D) The meeting room is unavailable

2. When is Sarah available for the meeting?

A) Monday, December 18th, at 10 AM
B) Tuesday, December 19th, at 2 PM
C) Friday, December 15th, at 4 PM
D) Wednesday, December 20th, at 9 AM

3. What is Sarah attending that conflicts with her schedule?

A) A team-building event
B) A training session
C) A conference
D) A doctor’s appointment

4. What does Sarah ask James to do in the email?

A) Reschedule the meeting for another date
B) Cancel the meeting
C) Confirm his availability for the new meeting time
D) Send her a list of topics to discuss

5. What is the tone of the email?

A) Formal and apologetic
B) Friendly and informal
C) Assertive and direct
D) Neutral and indifferent

6. What can be inferred about Sarah’s relationship with James?

A) They have a formal, professional relationship
B) They are close friends
C) They are colleagues who work closely together
D) Sarah is James’s supervisor

 

Fill-in-the-Blanks 

Complete the email below with the appropriate words from the options provided. Write your answers in the space provided below.

Dear James,

I hope you’re doing well. I wanted to _______ (1) about our upcoming meeting. Unfortunately, I have a scheduling conflict and won’t be able to meet on the date we had discussed. I will be out of the office on _______ (2), but I’m available on Thursday afternoon or Friday morning. Could we _______ (3) the meeting to one of these times?

Please let me know which time would work _______ (4) for you. If neither works, I’d be happy to suggest some other times. I look forward to catching up with you soon and discussing the project!

Best regards,
Sarah

Options:

1. a) follow up b) inquire c) agree
2. a) Thursday b) Monday c) Wednesday
3. a) delay b) cancel c) reschedule
4. a) easier b) better c) more convenient